How long in advance should I apply for a visit?

Selection meetings for HPC-Europa2 are held every three months.

As a general rule, people should apply between two and six months before they wish to begin their visit.

The selection panel will meet 4-6 weeks after the closing date, so it is not possible to start your visit less than two months from the closing date of the application. In fact, we would recommend allowing a little more than 2 months, so that there is time to arrange all the logistical aspects of the visit after the selection meeting.

On the other hand, there have been problems in the past where visitors have come so long after writing their application that the whole direction of their work has changed and this may no longer be of any relevance to the host research group. Thus, if you apply too far in advance, it is likely that your application will be rejected and you will be asked to apply again nearer the time.

For example, an applicant wishing to start his visit in October could apply in May, but another applicant intending to start his visit in December should not apply in May, as this is more than 6 months in advance of the proposed start date of the visit. Instead, the second applicant should wait for the August closing date.

If in doubt, please do not hesitate to contact us at access@hpc-europa.org